Title; Administrative Assistant Location: 18500 N Allied Way, Phoenix, AZ 85054, United States of America Category; Corporate Job Id; R-162323 Hybrid Job Description: POSITION SUMMARY:The Administrative Assistant delivers thoughtful, dependable and resourceful administrative support to assigned department leaders and their teams. The Administrative Assistant provides information to callers, maintains files, organizes and keeps schedules and appointments, generates standard reports, produces correspondence and performs various other activities with a high level of attention to detail and prioritization skills. PRINCIPAL RESPONSIBILITIES: Provides a professional level of administrative support to department leaders and other department personnel as required Greets visitors, ascertains nature of business and escorts as needed Answers telephones, provides information to callers or routes calls to appropriate person or department, and places outgoing calls as required Arranges travel and prepares associated itineraries for department leaders and others as needed Completes and processes Travel & Expense Reports, vendors set up and department invoices Maintains supplies inventory by checking stock to determine inventory level; anticipates needed supplies; places and expedites orders for supplies; verifies receipt of supplies Requests systems access for assigned department (i.e., new hires and transfers) Coordinates and arranges for equipment and and supplies for employees, including new hires and transfers Reads and routes incoming mail. Prepares and coordinates mail, faxes and express packages Tracks and logs correspondence delivered via process service, and routes documentation to appropriate stakeholders, and communicates with service of process vendor to resolve issues. Assists with finalizing transactional documents and settlement agreements, including obtaining required signatures and notarizing. Coordinates outbound payments, including obtaining necessary signatures, related to transactions and settlements. Responds to requests regarding information, materials or business needs Maintains department calendars for meetings, key deadlines etc. Composes and prepares routine correspondence and presentations using computer software applications. Files correspondence and other records Prepares agenda(s) and schedules meetings and arranges video and teleconferencing (via platforms such as Teams, Zoom, etc.) for assigned department Records, compiles and assists with tracking and updating status action items discussed during meetings Compiles and maintains standard reports and other statistical reports or data compilations Acts as a point of contact for all department specific processes, requests, questions and logistics Performs other job-related duties as necessary. QUALIFICATIONS: Experience with executive level support for a senior level leaders. Strong written and oral communications skills as well as organizational and time management skills. Excellent judgment; high integrity; and strong collaboration skills. MINIMUM REQUIREMENTS: High school diploma or G.E.D. Minimum of 3 years experience in an office environment. This position is a hybrid role based at Republic Service's headquarters in Phoenix, AZ. Hybrid is 4-days per week onsite, and 1-day remote. This position will not be eligible to be fully remote. Rewarding Compensation and Benefits Eligible employees can elect to participate in: Comprehensive medical benefits coverage, dental plans and vision coverage. Health care and dependent care spending accounts. Short- and long-term disability. Life insurance and accidental death & dismemberment insurance. Employee and Family Assistance Program (EAP). Employee discount programs. Retirement plan with a generous company match. Employee Stock Purchase Plan (ESPP). The statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position, and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required by an incumbent so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company. EEO STATEMENT:Republic Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law. ABOUT THE COMPANY Republic Services, Inc. (NYSE: RSG) is a leader in the environmental services industry. We provide customers with the most complete set of products and services, including recycling, waste, special waste, hazardous waste and field services. Our industry-leading commitments to advance circularity and support decarbonization are helping deliver on our vision to partner with customers to create a more sustainable world. In 2023, Republic's total company revenue was $14.9 billion, and adjusted EBITDA was $4.4 billion. We serve 13 million customers and operate more than 1,000 locations, including collection and transfer stations, recycling and polymer centers, treatment facilities, and landfills. Although we operate across North America, the collection, recycling, treatment, or disposal of materials is a local business, and the dynamics and opportunities differ in each market we serve. By combining local operational management with standardized business practices, we drive greater operating efficiencies across the company while maintaining day-to-day operational decisions at the local level, closest to the customer. Our customers, including small businesses, major corporations and municipalities, want a partner with the expertise and capabilities to effectively manage their multiple recycling and waste streams. They choose Republic Services because we are committed to exceeding their expectations and helping them achieve their sustainability goals. Our 41,000 team members understand that it's not just what we do that matters, but how we do it. Our company values guide our daily actions: Safe: We protect the livelihoods of our colleagues and communities. Committed to Serve: We go above and beyond to exceed our customers' expectations. Environmentally Responsible: We take action to improve our environment. Driven: We deliver results in the right way. Human-Centered: We respect the dignity and unique potential of every person. We are proud of our high employee engagement score of 86. We have an inclusive and diverse culture where every voice counts. In addition, our team positively impacted 4.6 million people in 2023 through the Republic Services Charitable Foundation and local community grants. These projects are designed to meet the specific needs of the communities we serve, with a focus on building sustainable neighborhoods. b Republic Services' strategy is designed to generate profitable growth. Through acquisitions and industry advancements, we safely and sustainably manage our customers' multiple waste streams through a North American footprint of vertically integrated assets. We focus on three areas of growth to meet the increasing needs of our customers: recycling and waste, environmental solutions and sustainability innovation. With our integrated approach, strengthening our position in one area advances other areas of our business. For example, as we grow volume in recycling and waste, we collect additional material to bolster our circularity capabilities. And as we expand environmental solutions, we drive additional opportunities to provide these services to our existing recycling and waste customers. Recycling and Waste We continue to expand our recycling and waste business footprint throughout North America through organic growth and targeted acquisitions. The 13 million customers we serve and our more than 5 million pick-ups per day provide us with a distinct advantage. We aggregate materials at scale, unlocking new opportunities for advanced recycling. In addition, we are cross-selling new products and services to better meet our customers' specific needs. Environmental Solutions Our comprehensive environmental solutions capabilities help customers safely manage their most technical waste streams. We are expanding both our capabilities and our geographic footprint. We see strong growth opportunities for our offerings, including PFAS remediation, an increasing customer need. SUSTAINABILITY INNOVATION Republic's recent innovations to advance circularity and decarbonization demonstrate our unique ability to leverage sustainability as a platform for growth. The Republic Services Polymer Center is the nation's first integrated plastics recycling facility. This innovative site processes rigid plastics from our recycling centers, producing recycled materials that promote true bottle-to-bottle circularity. We also formed Blue Polymers, a joint venture with Ravago, to develop facilities that will further process plastic material from our Polymer Centers to help meet the growing demand for sustainable packaging. We are building a network of Polymer Centers and Blue Polymer facilities across North America. We continue to advance decarbonization at our landfills. As demand for renewable energy continues to grow, we have 70 landfill gas-to-energy projects in operation and plan to expand our portfolio to 115 projects by 2028. RECENT RECOGNITION Barron's 100 Most Sustainable Companies CDP Discloser Dow Jones Sustainability Indices Ethisphere's World's Most Ethical Companies Fortune World's Most Admired Companies Great Place to Work Sustainability Yearbook S&P Global Apply tot his job Apply To this Job
